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December Stress Reduction: Automation for Reward Processing


Nov 9, 2023


Fundraising requires well timed and environment friendly processing of donations, particularly within the typical end-of-year rush of presents. This season, give your group a little bit December stress aid by automating and streamlining present processing, together with recurring donations and installment funds.  

Do You Panic When December 31 Falls on a Weekend? 

As every year attracts to an in depth, your nonprofit group gears up for considered one of its most vital fundraising durations. Nonetheless, when the calendar’s closing days land on a weekend, you may face a singular set of challenges, complicating what’s already a high-stakes time in your nonprofit. From staffing limitations to banking intricacies, these multifaceted hurdles demand proactive methods and options to make sure seamless present processing and donor satisfaction. These are a few of the challenges you may face when New 12 months’s Eve lands on a weekend:   

  • Restricted workers availability: Group members could be off over the lengthy weekend, making it troublesome to deal with in real-time any points that may come up throughout present processing. 
  • Banking delays: Monetary establishments usually have restricted operations on the weekend. This may result in delays in processing transactions or acquiring transaction confirmations, with the chance of them falling into the following yr.  
  • Final-minute donations: Donors may make an Eleventh-hour determination to donate. With out correct methods in place, processing these donations may be cumbersome.  
  • Communication delays: Responding to donor queries or considerations could be hindered by weekend hours, doubtlessly resulting in missed donation alternatives.  

Optimize Recurring Reward Administration 

Increasing your recurring presents program may be very important in your social affect group, providing a gradual income stream that aids in efficient planning and useful resource allocation. Nonetheless, the varied preferences of donors, from donation frequency to cost technique, could make managing recurring presents a problem. Mix the urgency of year-end processing with addressing expired bank cards, updating cost particulars, and rectifying potential errors, and you may have an ideal storm of stress in your group because the yr involves an in depth.   

To navigate these complexities, spend money on a fundraising platform purpose-built to rework your administration of recurring presents. Search for software program that permits you to schedule donations based mostly on particular person donor preferences, automate notifications, and deal with cost intricacies, all whereas minimizing handbook interventions. The proper software program may help you increase effectivity to scale back stress in your group whereas enhancing donor satisfaction—step one in constructing a lifelong relationship together with your year-end donors.   

Tricks to Maximize 12 months-Finish Fundraising  

As the tip of the yr approaches, managing automated recurring presents turns into much more crucial. It’s essential deal with excessive volumes of transactions seamlessly, even when confronted with a weekend deadline. Right here’s easy methods to make it simpler:  

  • Schedule installments. When you’ve got donors who particularly need their recurring presents to be processed on December 31, configure your gift-processing platform to schedule these funds. This ensures that donations are processed on the specified date, even when it falls on a weekend or vacation.  
  • Leverage batch processing. Batch processing in your scheduled installments permits you to course of a number of recurring presents directly, saving time and guaranteeing effectivity.  
  • Automate notifications. Arrange automated notifications to remind donors about their upcoming scheduled presents.   
  • Allow donors to handle recurring presents. Give donors the pliability to handle their recurring presents from a donor portal. Donors can modify present quantities, modify cost schedules, pause, and even cease future funds, guaranteeing a personalised and handy giving expertise.  
  • Routinely replace bank cards. One frequent hiccup in processing recurring presents is the expiration of or change in donors’ bank card particulars. Search for fundraising software program that robotically updates expired or modified bank card data. Contemplate solely safe companies that can guarantee all presents are processed with out interruption, particularly essential for year-end donations. This characteristic doubtlessly can forestall declined transactions and might increase donor retention.  
  • Monitor fundraising success. As a result of year-end donations are so necessary to your nonprofit group’s income, you want to have the ability to monitor the success of end-of-year recurring present processing and create efficient reviews. Each fundraising group wants insights into what number of presents had been processed, the entire quantity raised, and any points that arose. Contemplate upgrading to a platform that gives the comfort of viewing your group’s account exercise so your group can handle transactions, create lists, and run reviews to assist with reconciliation and monetary auditing.  
  • Comply with up with a thanks. Make the post-gift acknowledgment struggle-free in your group through the use of built-in communications instruments to thank donors for his or her recurring presents and supply them with a abstract of their year-end giving. This may help construct stronger relationships and encourage future giving.  
  • Increase your tech capabilities. To benefit from your EOY fundraising technique, your know-how needs to be able to deal with nearly something. And it should be safe, correct, and compliant. Investing in best-in-class payment-processing software program that may deal with EOY transaction quantity and is built-in into your different platforms may very well be the distinction between yr and a fantastic one.    


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